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Pre-Videoconference Checklist for Technicians |
The technician has many responsibilities when running a videoconference. Remember that as a technician, you are also a participant in the videoconference, and the same rules of conduct apply to you. Beyond that, there are many other things that a technician needs to pre-plan in order to run a successful videoconference.
- When and where is the videoconference? Make sure that the date and time are confirmed.
- Who is the technician at the remote sites? It is important that the technicians at each site know how to reach each other, in case of problems that may arise during a videoconference. Knowing things such as cell phone or pager numbers, MSN Messenger accounts, e-mail addresses or room phone numbers can greatly reduce problems during a videoconference.
- Have the connection addresses and numbers for each remote site. All sites should know where and how to connect to each site in case of sudden problems. Even if your site is not dialing out, it is a good idea to have the incoming numbers on hand.
- Test the connection. Make sure that the connection has been tested, and that quality has been checked. If there are connection problems, they should be taken care of days before the actual videoconference. Sometimes, there are additional peripherals that are involved in the videoconference, and it is important that these have also all been tested, and are working correctly, both at your site and the remote sites.
- Have presentation material ready. If your videoconference includes a presentation, ensure that the presentation is working correctly. The presentation must be tested and ready to go by the time participants arrive for the videoconference.
CRDC, University of Lethbridge
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Last Updated on Monday, 29 March 2010 21:05 |
